I'm lucky if I purchase one package of copy paper per year. I have completely transformed my business to be 95% electronic. All of my faxes come to my email. Two great programs for this are e-fax and ring central. I love ring central because it also has a paging system in which you can have any phone calls placed to the 1-800 number to the phone of your choice (your cell phone, your home phone, another person who is covering your calls, etc.) and prompts you that you have a business call before you even say hello to the person on the other end. Faxes and voice mail messages go directly to your email. I pay $120 a year and it's worth every penny.
The other thing I did was switch my client management system to a web-based system. For the past two years, I have been working with Software Masters to create Master Wedding Planner. All of my client details, assigned staff, vendor management and schedule are all managed here. Best thing, I can give my vendor team, client and staff individual logins so they can see what I choose for them to see. Ken has created a version for wedding planners (with planning checklists) and for other vendors (a watered down version). You can try it free for 60 days!
Be sure to invest in a 3 way printer / copier / scanner. That way you can scan all your documents into an electronic version. Get a laser printer versus an inkjet on ebay or amazon.com. (An inkjet copier will be cheaper to buy, about $40 to $60, but the cartridges need to be replaced every month at $40 a pop! I have yet to replace my laser toner cartridge ($150) and the unit was $200, and I've had it three years!) You can also download a free PDF converter at http://www.pdf995.com/ or pay the one time license fee to not get the popups.
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